General Terms of Participation – Stadtmarathon Würzburg

1. Scope
These terms apply to the event “WVV Marathon Würzburg”, organized by Stadtmarathon Würzburg e.V., Domweg 12, 97084 Würzburg, Germany (hereinafter: Organizer).

2. Registration and Services
2.1 Registration is only possible via the online registration portal. The participation contract becomes effective upon receipt of the registration confirmation.
2.2 Participation fees are listed in the registration form and are due upon registration.
2.3 Withdrawal or refund of the participation fee is generally excluded. Exceptions apply only if a cancellation insurance was taken out during registration and a medical certificate is provided.
2.4 Transfer of the starting place to another person is not permitted.
2.5 The event takes place in all weather conditions. If the event cannot be held due to force majeure (e.g. storm, pandemic, official order), there is no claim for refund of the participation fee.
2.6 Changes in schedule or services are reserved.

3. Participation Requirements
3.1 Eligible participants:
– Marathon: from age 18
– Half marathon: from age 16
3.2 Age groups are classified according to DLO and DLV regulations.
3.3 Each participant declares to be in good health and sufficiently trained.
3.4 The organizer reserves the right to exclude participants from the race if there are health concerns.
3.5 The bib number must be worn visibly and unaltered. Folding or covering leads to disqualification.

4. Disclaimer
By registering, each participant acknowledges that the organizer assumes no liability for damages of any kind, except in cases of intent or gross negligence. The disclaimer also applies to accompanying persons.

5. Image and Data Rights
Photos, video and audio recordings may be taken and published during the event (e.g. website, social media, press). By registering, the participant agrees to this.
Personal data (name, year of birth, club, result) will be stored and published for the purpose of organization and results processing.

6. Right of Withdrawal
According to § 312g paragraph 2 no. 9 BGB, there is no right of withdrawal, as this is an event on a specific date.

7. Final Provisions
The law of the Federal Republic of Germany applies.

Privacy Policy

Thank you for your interest in our online presence. Protecting your personal data is important to us. Below we inform you about data protection in our organization. Of course, we comply with the provisions of the GDPR, BDSG, TMG and other data protection laws.

You can trust us with your personal data! It is encrypted using modern security systems and transmitted to us. Our website is protected against damage, destruction or unauthorized access through technical and organizational measures.

Name and Contact of the Controller
This privacy information applies to data processing by:
Controller: Stadtmarathon Würzburg e.V.
Domweg 12, 97084 Würzburg, Germany
Email: info@wuerzburg-marathon.de
Phone: 0151 / 62 717 630
The data protection officer can be reached at the above address or via email.

Rights of Data Subjects
You have the right to obtain information about your stored personal data at any time. You also have the right to:
– Request access (Art. 15 GDPR)
– Request rectification (Art. 16 GDPR)
– Request deletion (Art. 17 GDPR)
– Request restriction of processing (Art. 18 GDPR)
– Request data portability (Art. 20 GDPR)
– Revoke consent (Art. 7 para. 3 GDPR)
– Lodge a complaint with a supervisory authority (Art. 77 GDPR)

Right to Object
You may object to processing based on Art. 6(1)(f) GDPR at any time or revoke any given consent. Please contact us using the contact details above.

Data Security
We use SSL encryption and implement appropriate technical and organizational security measures to protect your data from loss, misuse, or unauthorized access.

Definition of Personal Data
Personal data is any information relating to an identified or identifiable person (Art. 4(1) GDPR). This includes name, address, email, phone number, and usage data such as IP address.

Explanation of Terms
– Data Subject: You, the owner of the data
– Controller: Us, who process your data
– Processing: Any operation related to personal data
– Pseudonymization: Processing without direct identification
– Anonymization: Processing without any personal reference

Scope of Data Collection
When visiting our website, the following data may be collected:
– IP address
– Date and time
– URL of accessed page
– Referrer URL
– Browser type and version
– Name of access provider

Purpose of Processing:
– Provide website access
– Ensure system security and stability
– Evaluate and improve services

Legal basis: Art. 6(1)(a-f) GDPR

Use of Cookies and Analytics
We use cookies and Google Analytics to analyze website usage. You may disable cookies in your browser. For detailed information, visit: https://www.google.de/intl/en/policies/privacy/

Contact Form
When using our contact form, your data is stored based on Art. 6(1)(a) GDPR for processing your request.

Third-Party Services
We use services such as:
– Google Analytics
– Google AdWords Conversion Tracking
– Google ReCaptcha
– Facebook Plugins
– Instagram Plugins
– YouTube
– Getty Images
Please refer to the linked policies of each provider for more information.

Data Retention and Deletion
Your personal data is stored only as long as necessary. Data will be deleted or blocked once the purpose no longer applies or the retention period has expired.

No Automated Decision-Making
We do not use automated decision-making or profiling.

Purpose Limitation
Your data will only be used for the specific purpose for which it was provided and not shared with third parties without your explicit consent.

Changes to this Policy
This privacy policy is current as of November 2023. Future changes may be made to reflect legal or technical developments.

Disclaimer
This English version is provided for convenience only. The legally binding version remains the German original.